# Product lists: what the administrator configures

> For the administrator: besides asking Dri for product lists like the seller, they configure the layout, photos, order and tax of the team's lists.

Source: https://vendria.com/en/ajuda/listas-o-que-o-administrador-configura

## Where to find it

In your account menu, under **Sent lists**, is the history of the product lists
generated. The settings that decide **how** the list comes out are in the
**Lists** tab of the **Catalog and exports** screen, which also has the tax key
for lists.

## What a product list is

A list is a slice of the catalog (a brand, what's in stock, the
new arrivals, a price range) that someone on the team asks Dri for on WhatsApp and
receives as an Excel or PDF file, to forward to the customer. The same kind of
file comes out of the **Export** button on the products screen.

The administrator also asks Dri for the list, the same way the seller does: they say
in the conversation what goes in (product, price range, stock, new arrivals) and choose
Excel or PDF. The administrator's extra role is configuring: they decide the layout,
what the team sees and what happens when whoever asks doesn't give details. See
[Gerar uma lista de produtos pelo WhatsApp](/ajuda/gerar-lista-de-produtos-pelo-whatsapp) for the conversation step by step.

## The Sent lists screen for the administrator

On the **Sent lists** screen, the administrator sees the lists generated by **the whole team**
of the store they're in; the seller sees only their own. Each row shows:

- **Date**, **Buyer** and **Filters**: the summary of the requested slice;
- **Template**: whose layout was used: the rep agency's name, or **The
  organization's**;
- **Qty** (how many products went in) and **Limit** (the maximum requested);
- **Catalog** → **Open**: opens the products screen with that slice already applied;
- **Format**: downloads the generated file again.

⚠️ If the catalog can't reproduce some filter of the list, a warning says
which one, and what opens is **broader** than the original list.

## Where each part of the list is configured

| What you want to decide | Where |
|---|---|
| Columns, labels, column order, formatting | **Lists** → **List templates** |
| Table or grid in the PDF, and how many per row | **Lists** → **List templates**, in the template's **PDF page** block (the **Layout** field, which appears with **Format** set to **PDF**) |
| Which template comes out for each list type (Default list, ABC curve, Product registration, Stock) | **Lists** → **List templates**, on each type's row, at the top, before the Default templates |
| Which templates the team sees on WhatsApp | **Lists** → the ★ of each template created by the team (in the editor, **Visible to the team**) |
| In what order products come out when whoever asks doesn't say | **Lists** → Default template **Excel** or **PDF** → **Order** card (or the **Filter and order** block of the template in use) |
| How many days a product counts as a new arrival | **Lists** → **General settings** → **New arrivals window** |
| Whether the tax rate appears on the list | **Taxes** → **Lists** block → the store's **Lists** key |

See [Catalog list export templates: columns, layout and visibility](/en/ajuda/modelos-de-exportacao-da-lista-do-catalogo) and [Default order and new-arrivals window of the WhatsApp list](/en/ajuda/ordem-padrao-e-janela-de-novidades).

## How to make the list come out with photos

The photo is decided by the **template**, in both formats: a template with the
**Image** column comes out with photos in Excel and in PDF, and the **Prepack** layout always comes out with
photos. For the team to receive lists with photos without asking, put the **Image** column
in the default template, or create a grid template and mark it with ★.

A list with photos takes longer to come out and the file is heavier.

## Tax on the list

In the **Taxes** tab, the general decision **Store taxes** also applies to the
list. For the list to depart from it, use the **Lists** key, in the **Lists** block of
**Adjust by place**: it doesn't follow the tax switches of the
**Estimates and orders** block. That's what lets you send the price list with IPI
shown and, at the same time, quote on the fixed price. As long as nobody chooses
anything in the **Lists** key, the list follows the taxes of the **Product page and search** block. With the list key set to **Don't show**, the rate
columns don't come out, even if they are in the template. See [Taxes and tax settings](/en/ajuda/impostos-e-configuracao-fiscal).

## What you change in the conversation, without touching the settings

In the conversation, whoever asks for the list (seller or administrator) can add,
remove and reorder columns, ask for a grid or a table and choose Excel or PDF, **only
for that file**. The house
template still applies underneath and doesn't change. An order or a new-arrivals
period stated in the sentence beats the configured default order and window.

## Rep agencies

A rep agency company can have its own list layout and its own
new-arrivals window for its organization, on its own **Catalog and exports** screen.
Whatever it doesn't customize follows what you configured. On the **Sent lists** screen, the
**Template** column says which of the two applied to each list.

## Common questions

- **As an administrator, can I also ask Dri for a product list?**
  Yes, the same way the seller does: write in the conversation what goes in the list
  and choose Excel or PDF. The list goes into the history on the **Sent lists** screen of the store
  it was generated in, along with the team's lists.
- **The seller says the new template doesn't appear on WhatsApp**: the
  template still needs to be marked with ★.
- **An old list came out with an old price**: the file is a snapshot of the day
  it was generated. For today's price and stock, generate the list again.
- **I don't see a seller's list**: the screen shows the lists of the store
  you're in; check whether the list was generated in another store.